GF Machining Solutions is the world’s leading provider of machines, Automa-tion solutions and services to the tool and mold making industry and to manu-facturers of precision components. GF Machining Solutions is a globally act-ing Division of the Georg Fischer Corporation (Switzerland) and maintains a presence on 50 sites worldwide within its own organization.

To support the Head of HR GF Machining Solutions, we are looking for an Executive Assistant (m/w) 100%.

Your Mission:

 Provide general support to the Head of HR

 Liaise with internal and external customers and providers

Your tasks:

Provide logistical and administrative support (correspondence, travel bookings, expense reports, recruitment processes, office furniture, invoices, recruitment requests,…)

•  Coordinate/organize meetings and events; take minutes
•  Provide organizational and logistical support for events, meetings, trainings on Division level
•  Prepare meetings and presentations/document for the Head of HR
•  Liaise with General Management Members, GF Corporate members, assistants, local HR teams
•  Handle unsolicited applications for GF Machining Solutions (transmission, follow-up)
•  Update various GF corporate directories and data bases
•  Support End-users and Managers in the use of global IT tools
•  Translate announcements for GF Machining Solutions in French, English and German upon request
•  Prepare internal newsletters upon request
•  Work on specific HR projects

Special Activities:

•      Support to the assistant to GF Machining Solutions ‘President in the following tasks
•  Coordination of management meetings organization, including of off-site meetings
•  Travel arrangements for the President, visa application
•  Miscellaneous administrative tasks (weekly planning of Division Management, expense reports, translations proof reading…

Education & Training:

•  HR knowledge and experience requested
•  CFC « employé de commerce » or equivalent
•  Brevet fédéral «assistant-e de direction » an avantage

Experience:

•  At least 5 years as Executive assistant in an international environment

Language: (+required level):

•  English: B2/C1
•  French: B2/C1
•  German: B2

IT Skills:

•  Extensive experience with Microsoft Office (Word, Excel, PowerPoint)

Personal skills:

•  Excellent coordination and organization skills
•  High level of confidentiality
•  Prioritization and stress resistance

Social skills:

•  Speaks and write clearly and informatively; approaches others in a tactful manner; reacts well under pressure
•  Exhibits objectively and openness to others ‘views; contributes to building a positive team environment.

Others:

•  Activity rate as Support to the Assistant to GF MS President: +- 30%

If you are interested in this position, please send your complete application to Christine Sauvain christine.sauvain@georgfischer.com.